This week on the blog I came across these awesome user friendly party planning printable templates curiosity from A Pair of Pears blog. These worksheets are much needed for event planners! They are truly perfect to stay on track of your work and help to timeline yourself on where you need to be when you have less than a few months till your event.
Marquees provide a classic look to an outside event. There are versatile looks and way to design marquee tents from various draping or bunting patterns to different lighting options such as chandeliers to string lights. The options are endless!
These marquees are much more chic and perfect for a hot day. Capri Marquees bring the outside in and allow for a cool breeze to flow through the tents and give an inviting atmosphere for guests till the last dance.
If you’re looking to have a more intimate gathering, a tipi or kata might be the perfect fit for your event. They are unique and entertaining and come in various sizes depending on each rental company.
A signature tent among event planners, sperry tents are similar to marquees, sides can be added by request or even by a DIY project. Extremely versatile in design and patterns, it consists typically with a high top roof (think of a circus tent) adding lights and decorations can add elegance to a plain tent.
If you’re struggling with space, canopies are a great idea to add to any enclosed area. Look at different fabrics to play with from parachute silk, lace to reams of ribbon or even tulle to make an plain space into a beautiful event.
These small arranged structure are chic and adorable to add to an a event. You can add additional chinese hat structures for a bar area and seating placements. By adding creative lighting can brighten up your tent and add some unique character too!
Make sure to ask PEAR for what options we can provide you for your upcoming event.
Lighting may seem like the least of your worries but in reality lighting is everything when it comes to planning for your event. The lighting of your event can change the entire ambience of a room and can add plenty of character. Putting time and effort into your lighting can build and create an inviting atmosphere where your guests can feel the aura of a successful event.
String lights are simple and can be easily hung to create a warm welcoming feeling.
There are plenty of arrangements and styles you can play with to create the perfect relaxed atmosphere, with a little research you can find what will suit your event.
If you have time and are willing to start a DIY project but more importantly looking to save yourself some money you can always head to your local craft store and put together your own lighting arrangements using several pieces, such as twigs and intertwining them with lights.
Make sure to speak with your event planner for more ideas and insight on how to organize and design your own lighting arrangements.
Whether you’re putting together a fundraiser, corporate or even group event, social media can help to attract potential attendees and engage them to participate in future engagements.
Here are strategic ways to Boost Your Event (through social media):
Organizing An Event on social media: Create an Evite where guests can RSVP to your event online, rates tend to be higher online versus paper invitations. Social media platforms like Facebook and Twitter can help to promote your event to a larger audience and it is a quick way to keep people informed and up to date about the event. A great platform to use is Eventbrite it’s an simple and user friendly website to create your event and keep track of guests.
Promoting An Event: Have a niche for videos and film making? Video marketing might just be the right touch for your business! It has been identified that video marketing builds up the right amount of anticipation for any event and the best part, it can be produced on a low budget for business start ups. Once your business is up and running, consider hiring a video professional, such as Shutter Dream Studio, to create a Marketing video for your company and events.
Quick tip: Integrate a #hashtag with your future event! It helps other attendees to connect and interact with each other allowing for a bigger social conversation to spread about the event.
Amplifying The Live Experience: From prizes to event hashtags, enhancing the experience from the beginning set up of the event will only attract more followers. By offering prizes to those who “Retweet” the most or have the best “Tweet Of The Day” about the event, can heighten the interest of engaged and reach potential attendees. Encouraging the “hash-tagging” of photos, on Facebook, Instagram, Twitter and other various social media outlets can allow those who weren’t able to attend the event to follow the action and inspire them to attend the next event!
Quick tip: Stay on top of enquiries on social media! There will always be attendees who will need questions answered whether it is directions or when will the band come on stay, remember to provide customer service promptly.
Extending The Life of An Event Beyond the Event: One word: Showcase! There’s plenty of platforms to showcase the hardwork put into an event from Pinterest to Youtube. Uploading highlights from the event to these platforms can occur at anytime following the event, don’t feel as if you cannot utilize event photos and videos on social media after the event, as long as it serves a purpose of your company and remains relevant to the trends.
Quick tip: Stay active with your online community whether or not your events are weekly or monthly, keep your audience engaged all year long.
Pantone’s Color of the Year, Marsala, has been the talk of town from beauty to fashion this color is is absolutely stunning and has a ton of potential for home decor but more importantly event planning.
Beautiful silk fabrics first come to mind and bold patterns that are eye-catching completely win me over when I pair the two together. This deep, rich red tone is truly worth the chance for risk takers and is trending fast.
This color has plenty of potential from invitation cards to table placements and can be paired with many colors. Some of my favorites include stunning metallics such as gold for a Renaissance inspired feel.
Or if you’re a minimalist you can pair this bold color with light pastels such as peachy pink, pistachio green and lighter tones of teal. The beauty of this color is how versatile it truly is, it can be bold and powering or you can mix it with other colors to tone it down, either way it will pave the way for an elegant event.
Are you a fan of this year’s color Marsala? How would you tie this color into your event? Let us know!
On Sunday I stopped by Buffalo Indie Wedding’s Creative Bridal Show at The Foundry Suites. Walking through the show I couldn’t help but keep my eyes focused on one thing! There were so many beautiful and unique pieces to fall head over heels for. The range of artisans and craft put into this show was clearly noticeable and I couldn’t help but walk away from the show feeling proud to be a Buffalonian! シ
One of my favorite tables and vendors of the afternoon is by Fern Croft Floral Studios based in Eden, NY. I spoke with the owner Erin Bauer about her craft and how although she’s based in Eden she spends most her time in Buffalo designing arrangements for special events. Follow her and her flowers here.
I swear, the butterfly heels were calling my name! See more accessories & dresses here by Made by Anatomy.
The dresses looked as if they were all from a fairytale and the fashion show that was carried on made me want to plan my own wedding as soon as possible. I want to thank Buffalo Indie Weddings for a phenomenal bridal show, keep up the great work and I cannot wait for next one!
As event planners our lives are run by the clock and keeping our schedule organized and neat versus a disorganized life is key for tasks and events to run smoothly.
Here are a few apps that can make your life easier:
1. Asana – Known as the app for “teamwork without email.” Asana allows you to assign tasks and hold conversations between your coworkers all in one app. Keeping a neat and organized workspace can prevent miscommunication between your team. Some key features that Asanaprovides are: becoming organized with tasks, communicating between your team, managing the details, planning your day and completing work on-the-go.
You can connect with your team for free on your iPhone, iPad and computer with Asana.
2. Google Keep – Who doesn’t love lists? Now with Google Keep you can organize your notes and mind into one place. Quickly capture what’s important through photo or text with a Gmail account.
3. Super Planner – Designed for professional event planners, Super Planner, is an efficient app that provides various planning tools such as: calculators for venue capacity, staffing, catering, staging, projection and dance floor, as well as useful tips.
4. Hoot Suite – An innovative app to keep all your social media accounts in one application. Empowering your business’s social status online is critical to building a foundation for followers and loyal customers.
5. Mention – Receive alerts of detailed statistics on your company’s online presence. Used by more than 200,000 professionals, Mention, monitor’s your business’s social media accounts and offers ways to collaborate with your team and stay up to date with competitors.
We are excited to announce PEAR has been asked to be Creative Partner & Planner for the 2015 Fire & Ice Gala.
“The Fire & Ice Gala will be held Friday, March 13th, 7-11 pm at the Hotel at The Lafayette. Tickets are $150 each and sponsorships start at $500.
Join us at the Hotel at The Lafayette for our annual gala
Friday, March 13th
Tickets start at $150.00
Call 819-3420 ext. 140 for more information!
Child & Adolescent Treatment Services presents the Ignite Hope Fire & Ice Gala. This event benefits children and teens suffering from mental health issues that include depression, anxiety, and emotional distress. The money raised from this event helps fund necessary programs and services, many of which are only available at Child & Adolescent Treatment Services, that make it possible for children to recover, regain hope and become happy, healthy and thriving members of our community.
Please join us for this special event. Your participation can make the critical difference in the life of a child in our community who is struggling with a mental health disorder.
For further ticket and sponsorship information, please contact Christina Liberto716-819-3420 ext.140.”